The DCCOA Board of Directors assembled at NEFAR on Thursday, May 25th 2017 at 7:00PM for a regularly scheduled meeting.
A quorum was established with the presence Margie Blake, Bob Kichler, Sadia Sindhu, John Joyce, Jim Giancola, Paige Frakes, Pete Gentry, and Kristen Wiley.
Representing CMC of Jacksonville and documenting the minutes was Property Manager, Laura Tharp.
There were two guests in attendance.
PROPERTY MANAGER’S REPORT
- 17 notices of delinquent balance, non-payment will result in bar code suspension.
- 4 bar codes remain deactivated for non-payment.
- Motion approved to send violation notices.
Garage Rule: Update from legal about the last line of newly adopted garage rule involving 30 day grace period to correct violations. Other violations have a cure period or time to remedy the violation. Fines will accrue by violation. Motion will be made at the June BOD meeting to amend the new Garage Parking rule to remove the 30 day cure period.
Finance: John Joyce
Financial documents are in good order. Budget is on track through April.
Reserves are in good health.
Discussion from Chase Law firm about the sale of homes and ensuring homes are compliant upon sale.
Access Control Committee (ACC): Bob Kichler
-Open access issue occurred one night, resolved.
-Good guard retention
-Discussion about spending $5,000 for a new laser to warn of truck height at guard house. Joyce recognized it is a capitol purchase and would need to be submitted in the 2018 budget. PM will look into installing a crash bar.
Architectural Review Board (ARB): Nick Simonic
Nick will draft an article for newsletter regarding what residents need to bring when appearing before the ARB.
Covenant Enforcement Committee (CEC): Sadia Sindhu
2 appeals made in person
5 written appeals
Deercreek Speed gun was certified in January. This process takes place every 6 months by the same company that certifies JSO speed guns. Bob Kichler indicated that his understanding is that guards get one day of training.
Jim Giancola has concerns about our process. Residents can't challenge gun results as drivers can with JSO; suggested reviewing process.
Common Property: Jim Giancola
Motion for $400 to treat trees near fountain against bug infestation.
Discussion about the sign holders outside of Deercreek. It is a JSO issue; sign holders in the median are not allowed.
Discussion about speeding up the payment process; clarified procedure.
Communications committee: Paige Kelton Frakes
Committee voted to accept the lower of two bids for a new electronic sign at the entrance.
Proposed discussion with club about collaborating on a new Deercreek logo.
Hurricane Season begins now. Tax free weekend on supplies, coming up.
Next BOD meeting is scheduled for June 22, 2017, 7:00pm at NEFAR