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  • Deercreek Paver Project - Phase II

    Deercreek Paver Project - Phase II 

    Phase II will begin  October 7th. We will continue to notify residents as the phases progress via eamil. The details of the next phases are detailed below. Please proceed with caution through the construction areas.

    Phase II

    • Traffic will exit the community in the outer outbound lane
    • Construction will be occurring in the inside-inbound lane
    • Residents and Guests will use the outside-inbound lane

    Phase III 

    • Construction will be in the outside-outbound lane
    • Traffic will exit the community thru the inside-outbound lane
    • No effect on traffic entering the community
    • This phase will prohibit tall trucks over 10 ft from exiting the community thru the Gatehouse
    • Prohibited trucks must use the construction gate on McLaurin for leaving the community. (Warning Signs will be posted inside the front gatehouse on Deercreek Club Road)

    Phase IV

    • Construction will be in the outside-inbound lane
    • Traffic will enter the Community thru the inside-inbound lane
    • No effect on traffic exiting the community
    • This phase will prohibit tall trucks over 10 ft from entering the community thru the Gatehouse
    • Prohibited trucks must use the construction gate on McLaurin for entering the community. (Warning Signs will be posted outside the front gatehouse on Deercreek Club Road)

    Please let us know if you have questions. Thank you for your patience as we continue to beautify our community.

  • Road Paving

    The road paving will, July 16th at 7:00 AM. The scope will include paving the incoming and outgoing roadways from Southside Blvd. to McLaurin Road North.

    Duval Asphalt will direct traffic during road construction. Please use caution as you drive through the area. 

    We thank you for your continued patience as we make these improvements.

  • 2019 Flag Project

    The Jacksonville Exchange Club will once again offer Deercreek residents the opportunity to participate in our 2019 Flag Project. Participating residents can choose to have the Exchange Club place a US Flag in their yards on the Memorial Day, Independence Day, and/or Veterans Day holidays. These flags are approximately 3 foot x 4 foot in size, and are mounted on 5 foot poles. Exchange Club members will place the flag in your yard a day or two before each holiday, and will remove the flag a day or two following each holiday.

    LINK to DOWNLOAD

  • Let’s Celebrate Deercreek’s Graduating Students

    Is your child graduating from high school or college this summer?

    We would love to celebrate their achievement in the June newsletter!

    Please send the information listed below to the Editors at dccoacommunications@gmail.com:

    • Child’s Name(s)
    • High School or College graduating from
    • College or University moving to and proposed Major or Degree earned
    • Picture/Headshot (optional) – jpeg format

    Please ensure the information reached the Editors by May 1st, 2019

    Late submissions received after this date will not be included.

  • Holiday Yard Waste and Garbage Schedule Changes

    The City of Jacksonville has issued a revised garbage, recycling, and yard waste schedule due to the Christmas holiday. Please make note of the two pick-up changes below that impact Deercreek:

    Wednesday, December 26, 2018 MOVED to Thursday, December 27, 2018.

    Yard containers/waste should not be put out before 2:00 PM on Wednesday, December 26. 

    Friday, December 28, 2018 MOVED to Saturday, December 29, 2018.

    Garbage containers should not be put out before 6:00 PM on Friday, December 28. 

  • Road Paving Project Implementation

    November 2018


    The Ad Hoc Road Paving Committee (RPC) has concluded its work for the selection of contractors and has now begun the Project Management phase. In addition to establishing staging and scheduling time frames, the movement of traffic within our community is being given serious thought and consideration, especially during the Gate House paver installation phase.

    The RPC has indicated the entire project is to be completed in three phases - the first phase will be the ribbon curbing and curb modification, the second phase will consist of milling and paving and the third phase will include the Gate House paver installation. Phase 1 is expected to begin in late November and take two weeks, Phase 2 should start in December and be completed prior to the holidays. Phase 3 will start in January 2019 after the holidays and the number of guest and vendor visits decline.

    Traffic will definitely be impacted during all three phases; during the first two phases, one-half of the road will remain open for residents to traverse, albeit very slowly, while the other repaved half is drying. Because asphalt is very fast drying, residents should be able to drive on the repaved road later the same day.

    It is likely Deercreek Club Road and Vineyard Lake Road will be temporarily switched to one-way only during Phase 1 and 2, thus residents will need to allow extra time to get in and out of the community.

    During all phases, at various times, the McLaurin gate, which is the access to the west of the Club House and is always locked, will be open. Minimally, all large vehicles involved in the project will be required to enter and exit the community through this gate. The Board has approved the temporary hiring of a third Security Officer to assist our other two officers during the implementation phase and to ensure both Gates are properly manned. The third roving Security Officer will be enforcing the lowered speed limits and monitor proper traffic flow. Phase 3, the Gate House paver installation, will require a different and more significant traffic flow pattern which will include using the McLaurin gate as the neighborhood’s primary exit. Phase 3, detailed information will be provided in late December/early January.

    Residents will be kept well informed via email and, to a lesser extent the electronic sign board, of changes to traffic patterns before and during all phases. Specific dates and detailed traffic flow instructions will be provided and all residents should understand and abide by these notices, including lowered speed limits. For your family and neighbors safety, it is very important that ALL residents be signed up to receive every HOA email.  Please go to our website at www.deercreekcc.com and sign up today or send an email to dccoacommunications@gmail.com and ask to be added to the HOA email database.

    Look for more detailed information about this project and please share with neighbors and friends during the entire process so everyone stays safe and the project is not impeded by misinformed drivers.

    The Board, again, thanks Danny Becton and all the members of the Road Paving committee for their valuable time and effort on this project; they have volunteered countless personal hours to keep Deercreek one of the premier communities in our area.

  • Past Due Financial Rule Change

    Effective November 26, 2018

    At the October 26, 2018 Board of Directors meeting the Board approved a minor change to the Past-Due Financial Accounts rule by eliminating a notice period in the actual bar code suspension letter for the Member to bring the account current before the bar code is suspended.  It is customary for Members, whose accounts are delinquent, to receive a delinquent notice/statement at the 60 and 90 day mark that includes language regarding bar code suspension.  A Bar Code Suspension Notice is sent to a Member whose bar codes have been suspended by the Board immediately following the Board meeting.

    This change goes into effect as of November 26, 2018; the Rules and Regulations will be updated on the website.  

    Below is both the current rule language and the changed rule language:

    EXISTING RULE LANGUAGE
    Past-Due Financial Accounts:
    Quarterly Operating Assessments are due on the first day of the first month of the current calendar quarter. An Operating Assessment payment is past due if not received by the Community Association Manager prior to the last day of the first month of the current calendar quarter (Example: A Late Fee, plus Interest charge, will be assessed a Member’s account in the event the 1st Calendar Quarter payment, which is due January 1, is not received by January 31).

    Member accounts that are 30 days past due in Operating Assessment payments shall accrue interest at 18% per annum from the due date of an unpaid Operating Assessment until the Member’s Operating Assessment account balance is fully paid.

    A $25 Late Fee, plus annual interest accruing at the rate referenced below, shall be assessed on past due payments of an Operating Assessments that are paid late.

    The DCCOA will begin lien and foreclosure procedures on a Member’s property when (i) the Member is past due in the payment of two (2) or more Quarterly Operating Assessments; or, (ii) the Member has an account balance in excess of $1,000 that is more than ninety (90) days in payment arrears. All costs and expenses incurred by the DCCOA in the collection of outstanding payments due the Association, including legal and court costs, shall be added to the Member’s account and be paid by Member.

    All gate access barcodes(s) of a Member, and/or property renter, shall be deactivated upon a Member’s account balance being more than ninety (90) days past due. Prior to a gate access barcode being suspended, the Member shall receive a notice from the Community Association Manager advising the Member that his/her account balance is more than ninety (90) days past due and the balance is to be paid in full by the date referenced in the written notice to maintain gate access barcode privileges.  Following deactivation, the gate access barcodes shall only be reactivated upon the Member’s account balance being paid in full.  


    CHANGED RULE LANGUAGE
    Past-Due Financial Accounts:

    Quarterly Operating Assessments are due on the first day of the first month of the current calendar quarter. An Operating Assessment payment is past due if not received by the Community Association Manager prior to the last day of the first month of the current calendar quarter (Example: A Late Fee, plus Interest charge, will be assessed a Member’s account in the event the 1st Calendar Quarter payment, which is due January 1, is not received by January 31).

    Member accounts that are 30 days past due in Operating Assessment payments shall accrue interest at 18% per annum from the due date of an unpaid Operating Assessment until the Member’s Operating Assessment account balance is fully paid.

    A $25 Late Fee, plus annual interest accruing at the rate referenced above, shall be assessed on past due payments of Operating Assessments that are paid late.

    The DCCOA will begin lien and foreclosure procedures on a Member’s property when (i) the Member is past due in the payment of two (2) or more Quarterly Operating Assessments; or, (ii) the Member has an account balance in excess of $1,000 that is more than ninety (90) days in payment arrears. All costs and expenses incurred by the DCCOA in the collection of outstanding payments due the Association, including legal and court costs, shall be added to the Member’s account and be paid by Member.

    The gate access barcode of a Member, and/or property renter, shall be deactivated upon a Member’s account balance being more than ninety (90) days past due. Member shall receive a written notice from the Community Association Manager advising the Member/Tenant that his/her account balance is more than ninety (90) days past due and gate access barcode privileges have been suspended by the Board. Following deactivation, the gate access barcode shall only be reactivated upon the Member’s account balance being paid in full.

  • Post Featured Image

    Checking out the competition!

    This photo of a young was taken by Tom May of Bishop Lake Road West one early morning in July, and shows one of the deer checking out the competition! Thanks Tom for spotting this and sending it in.

  • Notice of Rules and Regulations Changes

    The Board approved changes to several Rules in the DCCOA Rules and Regulations document at the July 26, 2018 meeting, the details of which are presented below for DCCOA Member information. A written copy of the new Rules can be mailed to a Member upon request to the property management company.

    COMMON PROPERTY 

    The current Rules and Regulations document does not address Common Property and as such, a new rule will be added and numbered Rule 28. Below is the new Rule 28 language:

    RULE 28:

    Common Property: The placement of temporary or permanent items on Common Property is prohibited without approval (Unapproved Item) from the Board of Directors, except those items specifically allowed under the Covenants and Rules and Regulations, and/or items previously approved/acknowledged by the Board. Any such Unapproved Item may be removed from Common Property at the Board’s discretion, without notice, and the person or entity known to have placed the Unapproved Item on Common Property will be charged with all removal and disposal expenses

    Please note that the current Rule 28: Security Policy on Entering Private Residences will be renumbered when the Rules and Regulations document has been reformatted.

    OPERATING ASSESSMENTS/OTHER PAYMENTS TO ASSOCIATION

    There are currently two Rules regarding monies paid to the Association. They are Rule 16: Resident’s Past Due Financial Accounts and Rule 27: Payments Made to the Association. The Board approved combining these two rules into one for a new Rule 16: Operating Assessments/Other Payments to Association.

    In addition to combining the Rules, the time frame by which past due accounts are referred to an attorney was changed from 7 months (that was approved by the Board in October 2017) back to ninety (90) days. Additionally, the order in which payments are applied was changed to conform with the current Florida statute and if effective immediately.

    Below is the new language for Rule 16:

    RULE 16: OPERATING ASSESSMENTS/OTHER PAYMENTS TO ASSOCIATION

    Per the Florida Statute 720.3085 (3b) Payment for Assessments; Lien Claims, all payments received and accepted by the Association shall be applied as follows: 

    First: Toward accrued interest
    Second: Toward Late Fees
    Third: Toward reasonable attorney’s fees and collection costs
    Fourth: Toward any outstanding fines charged to Member’s account
    Fifth: Toward assessments

    PAST DUE FINANCIAL ACCOUNTS

    Quarterly Operating Assessments are due on the first day of the first month of each current calendar quarter. Operating Assessment payment is past due if not received by the Community Association Manager prior to the last day of the first month of the current quarter (EXAMPLE: a Late Fee, plus an Interest charge will be assessed a Member’s account in the event the 1st Calendar Quarter payment, which is due January 1, is not received by January 31.)

    Member accounts that are thirty (30) days past due in Operating Assessment payments shall accrue interest at 18% per annum from the due day of an unpaid Operating Assessment until the Member’s Operating Assessment account balance is fully paid. 

    $25 Late Fee, plus annual Interest accruing at the rate referenced above, shall be assessed on each past due Operating Assessment. 

    The DCCOA will begin lien and foreclosure procedures on a Member’s property when the Member’s Quarterly Assessment is past due more than ninety (90) days, or if the Member has an account balance in excess of $1,000 that is more than ninety (90) days past due. All costs and expenses incurred by the DCCOA in the collection of outstanding payments due the Association, including legal and court costs, shall be added to the Member’s account and be paid by Member. 

    All gate access barcode(s) of a Member, and/or property renter, shall be deactivated upon a Member’s account balance being more than ninety (90) days past due, as authorized by the Board. Prior to a gate access barcode being suspended, the Member shall receive a notice from the Community Association Manager, advising the Member that his/her account balance is more than ninety (90) days past due and the balance is to be paid in full by the date referenced in the written notice to maintain gate access barcode privileges. Following deactivation, the gate access barcodes(s) shall only be reactivated upon the Member’s account balance being paid in full. 

    The Board will be reviewing all Rules and Regulations over the next several months to ensure they are clear and up-to-date, and voting on changes, as necessary. The document will likely also be reformatted and renumbered for easier reading. All Rule changes, approved by the Board, will be communicated to residents via email, website, Newsletter and signboard.

  • Road Paving Project Approved

    As we all know, Deercreek is a private community with private roadways, not maintained by the City; our roadways consist of approximately 11.2 miles of asphalt paved roads, including 34 cul-de-sacs. The life of asphalt paving is approximately 15 to 20 years. Deercreek, in its 30-year history, has never had its roads totally redone – they have been overlaid, micro surfaced and patched. Once completed, the road paving project will provide the look and quality feel of a brand-new community.

    This project is, by far, the most expensive in the history of our community. It required the creation of an ad hoc committee of experienced leaders spending countless hours meeting, planning, interviewing, discussing, and comparing all the necessary information to determine which vendor would perform this important work for our community.

    The Road Paving committee completed their assessments and, based on the comparison of the two finalists as part of the Request for Proposal (RFP) process, their recommendation was approved by the Deercreek Board of Directors at the July 26th meeting whereby Duval Asphalt was awarded the work.

    Duval Asphalt is a major company in the industry and does paving throughout Florida in both commercial and residential markets as well as for the Florida Department of Transportation (FDOT). They are a local Jacksonville company with their corporate office and facilities located on Philips Hwy just north of Baymeadows Road. More information on Duval Asphalt can be found at: https://www.duvalasphalt.com.

    The Deercreek road paving project will include the following:

    • Milling and paving beginning at Southside Blvd both into and out of the community and through the gatehouse continuing on both sides of the roadway for the entire loop of Deercreek Club Road and Vineyard Lake Road, “The Circle”. The milling and paving of this area of the community will be considered Phase I of II. The rest of the community roads will be completed in the same fashion in coming years.
    • In both natural areas, installation of cement (ribbon curb) on all sides of the roadway will be performed to reinforce the road edging thereby eliminating erosion and to provide for a solid edging that will give the roadways in those areas a finished look. The ribbon curbing will extend the entire length of those roads without curb and gutter in a width of about 12 inches where the road is currently in poor condition and need of repair.
    • All road stripping for stop signs, cart path and reflectors for fire hydrant and cart paths will be reinstalled. Thermoplastic stripping will be used for a long-lasting installation of these marked areas.
    • The speed bumps at the guard house will not be reinstalled. Only if this becomes an issue in the future will speed deterrent measures be re-addressed. The project includes modifications that will help in slowing traffic in and around the gatehouse area.
    • The guard house outside curbing will be altered coming in and going out of the community. The roadway curbing in those areas will be narrowed slightly by bringing in the curb and gutter to eliminate the need for those unsightly sawhorses and creating a single lane. Narrowing is a common speed deterrent practice within DOT standards as it visually causes drivers to slow down at approach to pass through safely.
    • Instead of replacing asphalt, pavers will be installed around the guard house roof line area providing an upgraded look as residents and visitors come and go from our community. It should also provide an additional layer of speed deterrent based on the paver pattern.

    The Board approved all recommendations made by the Road Paving committee for a cost not to exceed $960,000 and also approved up to $15,000 for a qualified professional to oversee the quality control aspect of the project from start to finish. The RFP for this role has not been awarded yet; the Road Paving committee is continuing its work and will be making a recommendation to the Board before the project begins.

    The Deercreek Country Club Owners Association Board is proud to announce that this work, in addition to the remaining road paving in coming years, WILL NOT REQUIRE A SPECIAL ASSESSMENT! Based on the solid fiscal policies of current and previous boards in the accrual of reserve dollars, the project was planned and is fully funded.

    Once the contract is signed, work will commence in approximately six weeks for the mill and paving. The ribbon curbing installation will begin much sooner as its needs to be completed prior to the paving process. It is estimated that it will only take approximately two weeks to complete all work, baring weather conditions.

    As dates for the various stages of this project are established, residents will be sent an email. During specific events, like the installation of the pavers and the mill and paving activities, there will be definite traffic flow modifications that will require all vehicles to travel on a single lane. During this time, there will be no on-street parking allowed in specific restricted paving areas.

    Please be advised that email and the sign board will be the primary means of communication by which all residents will be notified. Please stay informed and pay close attention to daily notifications of the work and work areas that will be affected so as not to impede Duval’s progress. Every effort will be made to curtail the impact as much as possible to you and the community.

    The DCCOA Board sincerely thanks each of the Road Paving Committee members for their tremendous effort and valuable time spent on this project. The detailed RFP they created allowed the committee to solicit the best companies in Jacksonville for the highest quality end result. The RFP will be used again for the remaining phases of the project. Sincere thanks and much appreciation for their significant contributions to Danny Becton, Chair, Frank Teunge, Skip Yauger, Carol D’Onofrio, Gordon Spottswood, Tommy Walter and Sadia Sindhu.

    Deercreek Board of Directors

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