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  • Past Due Financial Rule Change

    Effective November 26, 2018

    At the October 26, 2018 Board of Directors meeting the Board approved a minor change to the Past-Due Financial Accounts rule by eliminating a notice period in the actual bar code suspension letter for the Member to bring the account current before the bar code is suspended.  It is customary for Members, whose accounts are delinquent, to receive a delinquent notice/statement at the 60 and 90 day mark that includes language regarding bar code suspension.  A Bar Code Suspension Notice is sent to a Member whose bar codes have been suspended by the Board immediately following the Board meeting.

    This change goes into effect as of November 26, 2018; the Rules and Regulations will be updated on the website.  

    Below is both the current rule language and the changed rule language:

    EXISTING RULE LANGUAGE
    Past-Due Financial Accounts:
    Quarterly Operating Assessments are due on the first day of the first month of the current calendar quarter. An Operating Assessment payment is past due if not received by the Community Association Manager prior to the last day of the first month of the current calendar quarter (Example: A Late Fee, plus Interest charge, will be assessed a Member’s account in the event the 1st Calendar Quarter payment, which is due January 1, is not received by January 31).

    Member accounts that are 30 days past due in Operating Assessment payments shall accrue interest at 18% per annum from the due date of an unpaid Operating Assessment until the Member’s Operating Assessment account balance is fully paid.

    A $25 Late Fee, plus annual interest accruing at the rate referenced below, shall be assessed on past due payments of an Operating Assessments that are paid late.

    The DCCOA will begin lien and foreclosure procedures on a Member’s property when (i) the Member is past due in the payment of two (2) or more Quarterly Operating Assessments; or, (ii) the Member has an account balance in excess of $1,000 that is more than ninety (90) days in payment arrears. All costs and expenses incurred by the DCCOA in the collection of outstanding payments due the Association, including legal and court costs, shall be added to the Member’s account and be paid by Member.

    All gate access barcodes(s) of a Member, and/or property renter, shall be deactivated upon a Member’s account balance being more than ninety (90) days past due. Prior to a gate access barcode being suspended, the Member shall receive a notice from the Community Association Manager advising the Member that his/her account balance is more than ninety (90) days past due and the balance is to be paid in full by the date referenced in the written notice to maintain gate access barcode privileges.  Following deactivation, the gate access barcodes shall only be reactivated upon the Member’s account balance being paid in full.  


    CHANGED RULE LANGUAGE
    Past-Due Financial Accounts:

    Quarterly Operating Assessments are due on the first day of the first month of the current calendar quarter. An Operating Assessment payment is past due if not received by the Community Association Manager prior to the last day of the first month of the current calendar quarter (Example: A Late Fee, plus Interest charge, will be assessed a Member’s account in the event the 1st Calendar Quarter payment, which is due January 1, is not received by January 31).

    Member accounts that are 30 days past due in Operating Assessment payments shall accrue interest at 18% per annum from the due date of an unpaid Operating Assessment until the Member’s Operating Assessment account balance is fully paid.

    A $25 Late Fee, plus annual interest accruing at the rate referenced above, shall be assessed on past due payments of Operating Assessments that are paid late.

    The DCCOA will begin lien and foreclosure procedures on a Member’s property when (i) the Member is past due in the payment of two (2) or more Quarterly Operating Assessments; or, (ii) the Member has an account balance in excess of $1,000 that is more than ninety (90) days in payment arrears. All costs and expenses incurred by the DCCOA in the collection of outstanding payments due the Association, including legal and court costs, shall be added to the Member’s account and be paid by Member.

    The gate access barcode of a Member, and/or property renter, shall be deactivated upon a Member’s account balance being more than ninety (90) days past due. Member shall receive a written notice from the Community Association Manager advising the Member/Tenant that his/her account balance is more than ninety (90) days past due and gate access barcode privileges have been suspended by the Board. Following deactivation, the gate access barcode shall only be reactivated upon the Member’s account balance being paid in full.

  • Road Paving Project Implementation

    November 2018

    The Ad Hoc Road Paving Committee (RPC) has concluded its work for the selection of contractors and has now begun the Project Management phase. In addition to establishing staging and scheduling time frames, the movement of traffic within our community is being given serious thought and consideration, especially during the Gate House paver installation phase.

    The RPC has indicated the entire project is to be completed in three phases - the first phase will be the ribbon curbing and curb modification, the second phase will consist of milling and paving and the third phase will include the Gate House paver installation. Phase 1 is expected to begin in late November and take two weeks, Phase 2 should start in December and be completed prior to the holidays. Phase 3 will start in January 2019 after the holidays and the number of guest and vendor visits decline.

    Traffic will definitely be impacted during all three phases; during the first two phases, one-half of the road will remain open for residents to traverse, albeit very slowly, while the other repaved half is drying. Because asphalt is very fast drying, residents should be able to drive on the repaved road later the same day.

    It is likely Deercreek Club Road and Vineyard Lake Road will be temporarily switched to one-way only during Phase 1 and 2, thus residents will need to allow extra time to get in and out of the community.

    During all phases, at various times, the McLaurin gate, which is the access to the west of the Club House and is always locked, will be open. Minimally, all large vehicles involved in the project will be required to enter and exit the community through this gate. The Board has approved the temporary hiring of a third Security Officer to assist our other two officers during the implementation phase and to ensure both Gates are properly manned. The third roving Security Officer will be enforcing the lowered speed limits and monitor proper traffic flow. Phase 3, the Gate House paver installation, will require a different and more significant traffic flow pattern which will include using the McLaurin gate as the neighborhood’s primary exit. Phase 3, detailed information will be provided in late December/early January.

    Residents will be kept well informed via email and, to a lesser extent the electronic sign board, of changes to traffic patterns before and during all phases. Specific dates and detailed traffic flow instructions will be provided and all residents should understand and abide by these notices, including lowered speed limits. For your family and neighbors safety, it is very important that ALL residents be signed up to receive every HOA email.  Please go to our website at www.deercreekcc.com and sign up today or send an email to dccoacommunications@gmail.com and ask to be added to the HOA email database.

    Look for more detailed information about this project and please share with neighbors and friends during the entire process so everyone stays safe and the project is not impeded by misinformed drivers.

    The Board, again, thanks Danny Becton and all the members of the Road Paving committee for their valuable time and effort on this project; they have volunteered countless personal hours to keep Deercreek one of the premier communities in our area.

  • Post Featured Image

    Checking out the competition!

    This photo of a young was taken by Tom May of Bishop Lake Road West one early morning in July, and shows one of the deer checking out the competition! Thanks Tom for spotting this and sending it in.

  • Notice of Rules and Regulations Changes

    The Board approved changes to several Rules in the DCCOA Rules and Regulations document at the July 26, 2018 meeting, the details of which are presented below for DCCOA Member information. A written copy of the new Rules can be mailed to a Member upon request to Marsh Landing.

    COMMON PROPERTY 

    The current Rules and Regulations document does not address Common Property and as such, a new rule will be added and numbered Rule 28. Below is the new Rule 28 language:

    RULE 28:

    Common Property: The placement of temporary or permanent items on Common Property is prohibited without approval (Unapproved Item) from the Board of Directors, except those items specifically allowed under the Covenants and Rules and Regulations, and/or items previously approved/acknowledged by the Board. Any such Unapproved Item may be removed from Common Property at the Board’s discretion, without notice, and the person or entity known to have placed the Unapproved Item on Common Property will be charged with all removal and disposal expenses

    Please note that the current Rule 28: Security Policy on Entering Private Residences will be renumbered when the Rules and Regulations document has been reformatted.

    OPERATING ASSESSMENTS/OTHER PAYMENTS TO ASSOCIATION

    There are currently two Rules regarding monies paid to the Association. They are Rule 16: Resident’s Past Due Financial Accounts and Rule 27: Payments Made to the Association. The Board approved combining these two rules into one for a new Rule 16: Operating Assessments/Other Payments to Association.

    In addition to combining the Rules, the time frame by which past due accounts are referred to an attorney was changed from 7 months (that was approved by the Board in October 2017) back to ninety (90) days. Additionally, the order in which payments are applied was changed to conform with the current Florida statute and if effective immediately.

    Below is the new language for Rule 16:

    RULE 16: OPERATING ASSESSMENTS/OTHER PAYMENTS TO ASSOCIATION

    Per the Florida Statute 720.3085 (3b) Payment for Assessments; Lien Claims, all payments received and accepted by the Association shall be applied as follows: 

    First: Toward accrued interest
    Second: Toward Late Fees
    Third: Toward reasonable attorney’s fees and collection costs
    Fourth: Toward any outstanding fines charged to Member’s account
    Fifth: Toward assessments

    PAST DUE FINANCIAL ACCOUNTS

    Quarterly Operating Assessments are due on the first day of the first month of each current calendar quarter. Operating Assessment payment is past due if not received by the Community Association Manager prior to the last day of the first month of the current quarter (EXAMPLE: a Late Fee, plus an Interest charge will be assessed a Member’s account in the event the 1st Calendar Quarter payment, which is due January 1, is not received by January 31.)

    Member accounts that are thirty (30) days past due in Operating Assessment payments shall accrue interest at 18% per annum from the due day of an unpaid Operating Assessment until the Member’s Operating Assessment account balance is fully paid. 

    $25 Late Fee, plus annual Interest accruing at the rate referenced above, shall be assessed on each past due Operating Assessment. 

    The DCCOA will begin lien and foreclosure procedures on a Member’s property when the Member’s Quarterly Assessment is past due more than ninety (90) days, or if the Member has an account balance in excess of $1,000 that is more than ninety (90) days past due. All costs and expenses incurred by the DCCOA in the collection of outstanding payments due the Association, including legal and court costs, shall be added to the Member’s account and be paid by Member. 

    All gate access barcode(s) of a Member, and/or property renter, shall be deactivated upon a Member’s account balance being more than ninety (90) days past due, as authorized by the Board. Prior to a gate access barcode being suspended, the Member shall receive a notice from the Community Association Manager, advising the Member that his/her account balance is more than ninety (90) days past due and the balance is to be paid in full by the date referenced in the written notice to maintain gate access barcode privileges. Following deactivation, the gate access barcodes(s) shall only be reactivated upon the Member’s account balance being paid in full. 

    The Board will be reviewing all Rules and Regulations over the next several months to ensure they are clear and up-to-date, and voting on changes, as necessary. The document will likely also be reformatted and renumbered for easier reading. All Rule changes, approved by the Board, will be communicated to residents via email, website, Newsletter and signboard.

  • Road Paving Project Approved

    As we all know, Deercreek is a private community with private roadways, not maintained by the City; our roadways consist of approximately 11.2 miles of asphalt paved roads, including 34 cul-de-sacs. The life of asphalt paving is approximately 15 to 20 years. Deercreek, in its 30-year history, has never had its roads totally redone – they have been overlaid, micro surfaced and patched. Once completed, the road paving project will provide the look and quality feel of a brand-new community.

    This project is, by far, the most expensive in the history of our community. It required the creation of an ad hoc committee of experienced leaders spending countless hours meeting, planning, interviewing, discussing, and comparing all the necessary information to determine which vendor would perform this important work for our community.

    The Road Paving committee completed their assessments and, based on the comparison of the two finalists as part of the Request for Proposal (RFP) process, their recommendation was approved by the Deercreek Board of Directors at the July 26th meeting whereby Duval Asphalt was awarded the work.

    Duval Asphalt is a major company in the industry and does paving throughout Florida in both commercial and residential markets as well as for the Florida Department of Transportation (FDOT). They are a local Jacksonville company with their corporate office and facilities located on Philips Hwy just north of Baymeadows Road. More information on Duval Asphalt can be found at: https://www.duvalasphalt.com.

    The Deercreek road paving project will include the following:

    • Milling and paving beginning at Southside Blvd both into and out of the community and through the gatehouse continuing on both sides of the roadway for the entire loop of Deercreek Club Road and Vineyard Lake Road, “The Circle”. The milling and paving of this area of the community will be considered Phase I of II. The rest of the community roads will be completed in the same fashion in coming years.
    • In both natural areas, installation of cement (ribbon curb) on all sides of the roadway will be performed to reinforce the road edging thereby eliminating erosion and to provide for a solid edging that will give the roadways in those areas a finished look. The ribbon curbing will extend the entire length of those roads without curb and gutter in a width of about 12 inches where the road is currently in poor condition and need of repair.
    • All road stripping for stop signs, cart path and reflectors for fire hydrant and cart paths will be reinstalled. Thermoplastic stripping will be used for a long-lasting installation of these marked areas.
    • The speed bumps at the guard house will not be reinstalled. Only if this becomes an issue in the future will speed deterrent measures be re-addressed. The project includes modifications that will help in slowing traffic in and around the gatehouse area.
    • The guard house outside curbing will be altered coming in and going out of the community. The roadway curbing in those areas will be narrowed slightly by bringing in the curb and gutter to eliminate the need for those unsightly sawhorses and creating a single lane. Narrowing is a common speed deterrent practice within DOT standards as it visually causes drivers to slow down at approach to pass through safely.
    • Instead of replacing asphalt, pavers will be installed around the guard house roof line area providing an upgraded look as residents and visitors come and go from our community. It should also provide an additional layer of speed deterrent based on the paver pattern.

    The Board approved all recommendations made by the Road Paving committee for a cost not to exceed $960,000 and also approved up to $15,000 for a qualified professional to oversee the quality control aspect of the project from start to finish. The RFP for this role has not been awarded yet; the Road Paving committee is continuing its work and will be making a recommendation to the Board before the project begins.

    The Deercreek Country Club Owners Association Board is proud to announce that this work, in addition to the remaining road paving in coming years, WILL NOT REQUIRE A SPECIAL ASSESSMENT! Based on the solid fiscal policies of current and previous boards in the accrual of reserve dollars, the project was planned and is fully funded.

    Once the contract is signed, work will commence in approximately six weeks for the mill and paving. The ribbon curbing installation will begin much sooner as its needs to be completed prior to the paving process. It is estimated that it will only take approximately two weeks to complete all work, baring weather conditions.

    As dates for the various stages of this project are established, residents will be sent an email. During specific events, like the installation of the pavers and the mill and paving activities, there will be definite traffic flow modifications that will require all vehicles to travel on a single lane. During this time, there will be no on-street parking allowed in specific restricted paving areas.

    Please be advised that email and the sign board will be the primary means of communication by which all residents will be notified. Please stay informed and pay close attention to daily notifications of the work and work areas that will be affected so as not to impede Duval’s progress. Every effort will be made to curtail the impact as much as possible to you and the community.

    The DCCOA Board sincerely thanks each of the Road Paving Committee members for their tremendous effort and valuable time spent on this project. The detailed RFP they created allowed the committee to solicit the best companies in Jacksonville for the highest quality end result. The RFP will be used again for the remaining phases of the project. Sincere thanks and much appreciation for their significant contributions to Danny Becton, Chair, Frank Teunge, Skip Yauger, Carol D’Onofrio, Gordon Spottswood, Tommy Walter and Sadia Sindhu.

    Deercreek Board of Directors

  • Understanding HOA Covenants

    As proud homeowners in Deercreek, we have all made the decision to live in a community with a Homeowner’s Association (HOA). The reasons we made this decision are varied but really fall into three categories. First, we enjoy the added security of a gated community that is only available in premier areas. Second, we recognize an increased quality of life by living in such a beautiful area. Deercreek offers resort style living, complete with Country Club and golf course. Walking through the neighborhood, you can enjoy the well maintained homes and quality landscaping amongst the lush natural preserves. Third, and as a direct result of the other two, living in a well-run HOA community should increase property values as compared to other neighborhoods.

    From the point of view of past and current elected members of the Board, and the huge host of volunteers that help with all the day to day activities, the objective of the HOA is to protect our considerable financial investment. This is done by judiciously allocating our quarterly dues to responsible and reasonably priced vendors that will perform quality services in a consistent manner. Historically, a financially secure and well run HOA provides everyone with a better place to live and, if possible, increases our home values. To achieve these community objectives, each of us has agreed to live with a set of written Covenants and Rules for the community.

    Let’s face it, our HOA is our best friend when it prevents a neighbor from painting their house bright pink with neon green trim, or puts a stop to cars racing through the neighborhood. But, we may feel differently when we get a letter from property management for Covenant or Rule violations. Consider some of the most common violations found in Deercreek:

    • Trash/yard cans at the curb too early or left out too late
    • Unkempt landscaping - dead bushes, tall weeds in bed and grass, brown spots in grass, yards not mowed or edged, weeds growing up the side of house
    • Incomplete Landscape – beds not filled in with bushes and flowers, missing mulch or mulch not HOA approved
    • Mildew stains on the roof, fascia, chimney
    • Fences – broken, gates not working, mildewed
    • Trees – needing trimming or dead ones removed
    • Paint – stucco, garages, gutters, facia,
    • Driveways/Sidewalks – branches or bushes encroaching, lifted sidewalks that create safety hazards, mildewed/cracked
    • Seasonal items left in yard or on house such as lights

    Some of these violations may sound nitpicky to you but consider that with the number of homes in our community, collectively, these violations can have the effect of making things look a bit sloppy, a little old, run-down, tired, and a little less pleasant of a place to live. Maybe potential buyers see this when they drive through our community to look at our homes for sale? In other words, violations can actually have an adverse effect on our property values.

    So, when you get a letter from property management pointing out a violation or asking you to perform some maintenance items…please remember:

    • The Covenants and Rules apply to everyone in the neighborhood
    • You agreed to these Covenants and Rules the day you purchased your home.
    • If you see violations elsewhere in the neighborhood chances are good that Marsh Landing is on top of them.
    • If you don’t agree with or understand the violation notice contact Doug Scott, Marsh Landing immediately as the remedy clock continues to tick. Ignoring the notice will not make it go away.
    • The Covenant Enforcement committee meets the third Thursday of every month at the club house and are there to hear your fine appeals. They are experienced and dedicated to listening to each resident’s explanation and making a fair and unbiased decision.
    • In many cases, violations entail a small fine and can be handled quickly and easily. Some violations require more of a hands-on approach, either your hands or possibly a professional’s. Ask a neighbor for their favorite maintenance companies or check out the Resident Referral page on our website that includes a fairly comprehensive list of service vendors all of which have been personally endorsed by residents. Most of us have used outside services for home improvement projects at one time or another. By keeping up with maintenance and being keenly aware of the Covenants and Rules, each of us is helping to preserve the safety, high quality of life and property values in our neighborhood.

    A full copy of the Covenants, Rules and Regulations, and ARB required policies of Deercreek can be found on the website under DCCOA Documents. Please take a moment to review these items if you have not done so, to help you avoid getting that dreaded violation letter.

  • Annual DCCOA Board Member Recruitment

    As most residents know, every year term of three of the nine board seats expire on December 31. This purposeful staggering of term expirations allows for the optimum governance of our community and provides the opportunity for more consistency. Those Board members whose term is expiring have the option to run for another term and, of course, any Member of the community may also put their name in the candidate hat. There is currently no maximum term limitation for HOA’s and there are no limits as to the number of candidates that can run for the board each year.

    What does it take to be on the Deercreek Board? Above all else, Board members must have sufficient time to attend monthly meetings, respond professionally to residents’ questions and issues, assist in the oversight of our property manager and various service vendors, and have a basic understanding of our specific governing documents, including the financial aspect, to ensure proper community oversight.

    A mix of the following skills and traits are ideal for being a productive DCCOA Board member:

    Respect 

    All board meeting discussions must be civil, productive and on point. Opinions should be voiced in a professional tone giving respect to others. While Board members are not expected to agree on everything, allowing opinions to be voiced is crucial to the decision-making process.

    Good listening

    People want to be heard whether it be a Board member or resident. Everyone benefits by sharing ideas and discussing all the options to ensure the best possible outcome.

    Thick skin

    We are volunteers; while all residents, Board and Committee members are expected to conduct themselves in a professional manner, there are times when, unfortunately, emails or tone can come across as harsh or inconsiderate. Asking questions to determine the reason why the dialogue may be more heated than necessary is key to solving issues and is an important trait for Board and Committee members.

    Egos aside

    Giving others credit and recognizing their hard work allows the Board to operate as a team. No one person can possibly manage this community – it truly takes a village of committed, hardworking and experienced residents.

     

    No personal agendas

    The Board must represent the entire community and not a particular Board member’s personal agenda. Putting your own interests and/or those of your friends aside, and taking into consideration what impacts the entire community, is crucial when addressing issues and problem solving.

    Corporate/Business experience

    A Homeowners Association is a business, and like a business, there is quite a bit of responsibility to manage. We have somewhat complex accounting requirements including reserve studies and allocation, budget responsibility, service vendor management, committee and property management oversight, communication requirements and we must always follow all required legal, state and federal regulations. Board members with accounting, operations, finance, legal, construction, and management backgrounds will better help drive appropriate responses and change.

    You don’t have to know everything when you join the Board, but you should be familiar with the governing documents and the responsibilities of the job. Fellow Board and committee members will help you with the transition and Board responsibilities, current issues, projects, and important topics.

    The ideal Board is comprised of a mix of management styles, professional skills and temperaments. If you know people with some of these traits or relevant skills, ask them if they’d be interested in joining the board; some people don’t think about running for a seat unless asked.

    Leaders come from all different places and backgrounds; there is no one particular mode that fits all. Please consider sharing your knowledge and passion with our community to continue to make it the best it can be.

  • DCCOA Password Protects its Website

    The Communications Committee has been very busy finalizing the changes to the Deercreek Country Club Owners Association website in preparation of password protecting important information. As communicated in the May and July Newsletters, we identified all the tabs and links that needed to be updated, eliminated, or moved to ensure that our information is as out of sight from hackers and scammers as possible. We have also made some minor changes to update the look and feel of our website.

    On Tuesday, July 17, 2018, by 12:00 pm, residents will be required to enter a specific assigned DCCOA Email and Password to access certain DCCOA related information. PLEASE NOTE: You cannot use your personal email OR your Dwelling Live password; all residents will use the same Email and Password.

    To sign in to the websiteClick on the LOGIN tab to the far right of the top menu bar.


    What is the DCCOA assigned LOG IN email? 

    • Please refer to the August Newsletter or send an email to info@deercreekcc.com and it will be emailed to you. 

    What is the DCCOA assigned LOG IN Password?

    • Please refer to the August Newsletter or send an email to info@deercreekcc.com and the it will be emailed to you.

     

    What happens when I click on the tabs on the menu bar without logging in? 

    The pop-up LOGIN screen will appear and you will be required to enter the assigned DCCOA Email address and Password. 


    What happens if I cannot remember the DCCOA assigned Email and/or Password?

    Click on Forgot Password? and you will see a DCCOA Password pop-up. Enter the required information and hit Submit. SEE SCREEN SHOT BELOW.

    A Communications team member will respond to your request ASAP. Because we are all using the same Email and Password, calling or texting a friend or neighbor may be a bit faster.

    What changes have been made to support password protecting our information?

    • On the Home page, the tabs have been rearranged to cluster the password protected tabs and all links to HOA information have been removed.
    • Added a LOGIN tab on the far right of the menu tab where Members will enter the assigned Email and Password required to access protected information.
    • Articles posted on the Home page will now consist mostly of non-sensitive HOA related items; all Social/Club information will be retained exclusively on each Club’s specific page located under the Social Tab.

    What will the password not do?

    Allow you access to the Dwelling Live Application – Members will still need to enter their user specific password to manage your Dwelling Live information. Only the DCCOA assigned Password will allow you access to all the protected website tabs and links.

    Why can’t we have one password for both? 

    Our website is a very simple design at a relatively low cost and does not support self-directed login capabilities. Technology has changed drastically since our website was introduced and, in the future, if we are able to find a host with a more robust structure and offerings at an affordable price, we might consider a change. Much work would need to be done before we can make that determination.

    What information requires a Password? 

    All links under the DCCOA Tab

    • Board of Directors
    • Committee Information
    • Access Control
    • ARB, including all related documents
    • Covenant Enforcement
    • Common Property
    • Communications
    • Finance
    • Road Paving
    • Quarterly Assessment
    • Budget Info
    • News (a new tab designated for HOA related information)

    All links under the DCCOA Info Tab 

    • Resident Referrals
    • Resident Services
    • Newsletters
    • Directory Updates
    • Whom Do I Call?
    • Street Map

    Calendar Tab

    • Provides dates for BOD and committee meetings and, with a click, takes you directly to the associated page.

    What information will remain public?

    Deercreek Living Newsletter Article Deadlines

    Bargain Avenue

    Hospice Donations/Pickup

    All links under the DCCOA Documents Tab

    • By Laws
    • Amendment to Bylaws
    • DCCOA Covenant
    • Covenant Amendments
    • DCCOA Board and Committee Policies and Procedures
    • DCCOA Rule and Regulations
    • Abuse/Harassment Policy
    • Quarterly Assessment
    • ARB Documents
    • Application Form/Fees
    • Policies
    • Pre-Approved Designs
    • Submission Requirements
    • Violation Process: Hours
    • Request for Final Inspection
    • Charter

    All links under the Social Tab

    • Deercreek Country Club
    • Home and Garden Club
    • Literary Circle
    • Women’s Alliance

    All links under the General Tab

    • CPAC
    • Bargain Avenue
    • Hurricane Preparedness
    • Local Government
    • Traffic Alerts

    These changes should, hopefully, make it a little more challenging for ill intended hackers and scammers to utilize our personal phone and email information. We believe the inconvenience of entering a few pieces of information to protect that and other HOA related information is worth the effort.

    Please contact Stannye Baringer should you have any questions related to these changes.

  • Password Protection Coming Soon

    In the next 30 days or so final changes will be made to the Deercreek Country Club Owners Association website to better protect Board, Committee members, resident and HOA financial related information from aggressive hackers and scammers. As mentioned in the May Deercreek Living Newsletter, certain tabs will only be visible by inputting a password; there will be one password used by everyone in the community to access these tabs.

    What will be password protected? 

    • Board member contact information
    • Committee member contact information
    • Approved Board of Director Meeting minutes
    • Resident Services information
    • Resident Referral information

    What will remain public? 

    • DCCOA Documents that include Board and Committee Policies and Procedures, Bylaws, and Covenants and Rules and Regulations
    • ARB Policy and Guideline information
    • Social tabs

    Look for an email blast with the password and the implementation date!

  • Post Featured Image

    Road Paving Project Update June 20, 2018

    The road paving project represents one of the most complicated projects Deercreek has tackled and is most certainly the biggest expenditure in our community’s history. As a reminder, the project requires paving 11.2 miles of road with 34 cul de sacs at a cost of approximately $2 million dollars. The ad hoc Road Paving Committee is comprised of a team of very knowledgeable and experienced residents, led by Danny Becton, and who have volunteered their valuable time to this project. Working together and with a smattering of industry subject matter experts, this group created extraordinary detailed specifications to ensure a high quality end product with minimal interruption to residents.

    As communicated in the March 24, 2018 email, the committee has been meeting regularly preparing and finalizing the very detailed Request for Proposal (RFP) as well as to ascertain which reputable local companies were to receive the RFP. A total of five (5) were actually chosen to bid and the results of those RFPs have been received, organized and compiled so a clear comparison could be made. Out of the five RFP’s, the committee narrowed it down to two companies. Face to face meetings have been scheduled with each company over the next two weeks.

    Subsequent to these meetings, the final numbers and information will be analyzed and discussed one last time; the Committee will make a final recommendation and present to the Board for a vote at the July meeting. Once the Board approves the selected company, the project start date will be established; an August or, at the latest, September timeframe is likely.

    The RFP for Phase 1 calls for the entire loop of our community to be repaved with the artery streets (excluding Edgewater) following over the course of one to three years in separate phases. During implementation, traffic flow will need to be altered but should have a minimal impact given how quickly asphalt dries. All information related to the timing and traffic flow will be communicated to residents in advance of the actual paving.

    Please stay tuned for more information on this important project. In the interim, contact Danny Becton or any of the other committee members if you have any questions.

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