Board of Directors’ Meeting Highlights - August 2017

The DCCOA Board of Directors assembled at NEFAR on Thursday, August 24, 2017 at 7:00pm for a regularly scheduled meeting.

A quorum was established with the presence of Margie Blake, Bob Kichler, Kristen Wiley, Nick Simonic, Pete Gentry, Sadia Sindhu, and John Joyce.

Representing CMC of Jacksonville was property manager, Laura Tharp.

There were three guests in attendance.

Property Manager's report:

Motion approved regarding barcode suspension.

Motion to approve open payables.

Committee Reports

Covenant Enforcement: Sadia Sindhu
CEC is continuing to waive fines due to consistent incorrect or incomplete documentation. Several board members echoed the quality concerns.

Finance: John Joyce
Financials are on track as per budget.

Legal: Jim Giancola
No report.

Access Control Committee: Bob Kichler
First month of JSO patrolling community to ensure safety and security. Speeding incidents have been recorded as well. Currently, there is no policy or procedure regarding overnight parking of commercial vehicles. ACC will develop policy and enforcement guidelines.

Architectural Review Board: Nick Simonic
Numerous submissions regarding fence installation. Committee is reviewing potential pre-approval process for driveway installations and modifications like the roof pre-approval process. The ARB is also seeking one new committee member.

Common Property: Bob Kichler on behalf of Jim Giancola
Nancy Blacker was nominated and approved as committee Chair due to Jim Giancola’s resignation from committee. Numerous complaints have been received regarding pond maintenance. Committee is exploring new provider option.

Ashworth Crossing – seeking bids for landscaping work.

Front deer/ entry lighting – motion approved for lighting

Community mailboxes – motion approved to replace plantings as needed

Playground – seeking information from Garden Club for 2018 project planning.

Communications: Kristen Wiley
Sign board continues to fail and waiting on new provider to install sign. Annual directory mailing planning underway. Homeowner communication regarding directory updates will be disseminated in September. Year-end communication plan regarding annual board elections to commence in October.

CPAC: Pete Gentry
Meetings are very informative and open to the public. Meetings occur on 4th Monday of each month at NEFAR. JSO reports that car burglaries continue to increase. Vast majority of vehicles are unlocked and JSO encourages community to lock vehicles when not in use.

New business: 
Jackson Law Conflict Waiver - motion denied. Asked for modification with DCCOA having right of first refusal in the event of conflict between Edgewater and DCCOA

Marsh Landing Management Company - motion approved to switch management companies effective October 1.

Insurance policy - renewal motion approved.

Next BOD meeting is scheduled for September 28th, 2017, 7:00pm at Deercreek Clubhouse