As most residents know, every year term of three of the nine board seats expire on December 31. This purposeful staggering of term expirations allows for the optimum governance of our community and provides the opportunity for more consistency. Those Board members whose term is expiring have the option to run for another term and, of course, any Member of the community may also put their name in the candidate hat. There is currently no maximum term limitation for HOA’s and there are no limits as to the number of candidates that can run for the board each year.
What does it take to be on the Deercreek Board? Above all else, Board members must have sufficient time to attend monthly meetings, respond professionally to residents’ questions and issues, assist in the oversight of our property manager and various service vendors, and have a basic understanding of our specific governing documents, including the financial aspect, to ensure proper community oversight.
A mix of the following skills and traits are ideal for being a productive DCCOA Board member:
All board meeting discussions must be civil, productive and on point. Opinions should be voiced in a professional tone giving respect to others. While Board members are not expected to agree on everything, allowing opinions to be voiced is crucial to the decision-making process.
People want to be heard whether it be a Board member or resident. Everyone benefits by sharing ideas and discussing all the options to ensure the best possible outcome.
We are volunteers; while all residents, Board and Committee members are expected to conduct themselves in a professional manner, there are times when, unfortunately, emails or tone can come across as harsh or inconsiderate. Asking questions to determine the reason why the dialogue may be more heated than necessary is key to solving issues and is an important trait for Board and Committee members.
Giving others credit and recognizing their hard work allows the Board to operate as a team. No one person can possibly manage this community – it truly takes a village of committed, hardworking and experienced residents.
No personal agendas
The Board must represent the entire community and not a particular Board member’s personal agenda. Putting your own interests and/or those of your friends aside, and taking into consideration what impacts the entire community, is crucial when addressing issues and problem solving.
A Homeowners Association is a business, and like a business, there is quite a bit of responsibility to manage. We have somewhat complex accounting requirements including reserve studies and allocation, budget responsibility, service vendor management, committee and property management oversight, communication requirements and we must always follow all required legal, state and federal regulations. Board members with accounting, operations, finance, legal, construction, and management backgrounds will better help drive appropriate responses and change.
You don’t have to know everything when you join the Board, but you should be familiar with the governing documents and the responsibilities of the job. Fellow Board and committee members will help you with the transition and Board responsibilities, current issues, projects, and important topics.
The ideal Board is comprised of a mix of management styles, professional skills and temperaments. If you know people with some of these traits or relevant skills, ask them if they’d be interested in joining the board; some people don’t think about running for a seat unless asked.
Leaders come from all different places and backgrounds; there is no one particular mode that fits all. Please consider sharing your knowledge and passion with our community to continue to make it the best it can be.
Posted on Thu, July 19, 2018
by Catrine Fredrikson