2018 Budget – Quarterly Assessment Increase

NOTICE TO MEMBERS - 2018 Budget Planning and Assessment Information

2018 Budget – Quarterly Assessment Increase

Special Assessment – Guard House Reconstruction

On Thursday, November 16th at 7 PM, the DCCOA Board of Directors will hold its November 2017 Meeting at the Deercreek Clubhouse. On the Board’s Meeting Agenda for review and passage that evening will be the Association’s 2018 Operating Budget. The current Operating Assessment of $330.00 per quarter was approved by the Board in 2015 and the Board has worked diligently to manage the Association’s costs and expenses over the past 3 years. However, service contract costs continue to increase, and with the Deercreek Community now celebrating its 30th anniversary, the Board is also having to address increasing costs in the management of Common Area tree trimming and removal, sidewalk repair and maintenance, and several of the community’s lakes are presently in need of storm water management improvement features in an effort to minimize the flooding of streets during heavy rain events. Accordingly, in addition to approving the 2018 Operating Budget, the Board will also be considering and voting upon a Finance Committee motion recommending an increase in the Operating Assessment from $330.00 per quarter to $360.00 per quarter effective January 1, 2018.

The Board has also been reviewing prospective Guard House improvement programs throughout 2017. The Architectural Committee and the Access Control Committee have spent countless hours studying various building construction strategies and design scenarios with the intended desire of enhancing the appearance and presentation of one of our more important community features that is now 30-years old and in much need of repair. After completing several concept drawings and a preliminary budget analysis for each plan, the Board has tentatively selected a Guard House design that remains in keeping with the standards of the Deercreek Community and one which will provide several decades of efficient use. The preliminary budget for reconstruction of the Guard House is $145,000 and will require a Special Assessment to fund. Accordingly, the Board will be considering and voting upon a motion recommending a one-time Special Assessment of $175.00 per Deercreek Member with the balance of the funding needed to complete reconstruction of the Guard House to be paid from the Capital Reserve Account from monies ($20,000) that were originally approved for renovation of the Guard House in 2017 but will now be applied toward reconstruction of the facility. If this Special Assessment is approved by the Board, the Special Assessment will be due and payable on February 1, 2018 and delinquent on May 1, 2018 in the event the Special Assessment remains unpaid as of that date.

As a Member of the Deercreek Community, your attendance at the Board’s November 16, 2017 Meeting is encouraged and welcomed.